Whether or not your organization is totally distant, again to the workplace full time, or a combination of each; if you happen to’re a finance chief managing enterprise journey spend to your group, you’ll understand how vital it’s to have easy-to-manage processes to trace your spend. Particularly since company journey wants are on the rise and predicted to proceed to extend throughout the board.
Preserving observe of workers’ enterprise journeys and expense stories isn’t any simple job. Relying on the way you at present e-book your small business journey, whether or not that be by way of a standard journey company or reserving flights and lodges on shopper web sites, your finance workforce shall be nicely conscious of the wrestle of chasing bank card receipts, maintaining observe of difficult expense administration processes and attempting to get forward of their journey finances.
Listed here are 3 key methods TravelPerk takes the stress out of managing enterprise journey spend and bills.
1. Entry to real-time reporting on enterprise journey spend
TravelPerk is a enterprise journey reserving software with an intuitive cell app the place you possibly can e-book your entire worker journey in a single place. Our company journey administration software has the perfect stock of journey suppliers available on the market, that means you’ve gotten extra selection to select from and assured the perfect charges. Our journey administration platform was designed to make each the reserving course of and journey spend administration quite a bit less complicated.
By reserving the whole lot in a single place, our on-line reserving software permits finance groups to maintain journey prices down, hold observe of their journey finances, and ensure all travel-related bills are beneath management.
Enable us to elucidate…
Let’s say you’ve gotten 8 workforce members all visiting a convention in Barcelona subsequent week. Slightly than each colleague reserving flights and lodging by way of totally different on-line suppliers, inflicting a nightmare to your finance workforce to handle, in the event that they e-book with TravelPerk you’ll have all their itineraries and journey spend recorded in a single place. With our subtle reporting instruments, your finance workforce can see, in real-time the place spend goes, and keep forward of the finances.
The times of retrospectively chasing receipts to get a grip on journey spend are nicely and actually over. With TravelPerk all of your company journey prices can be found in real-time.
Our custom-made reporting performance means you may make better-informed monetary choices. Our reporting instruments are as versatile as you want them to be. You’ll be able to create stories to point out spend per workforce, worker, journey service, recoverable VAT, and extra. The stories are additionally out there to export so you possibly can create wider visibility on how your organization is spending cash and whether or not you’re beneath or over finances.
See how simple it’s to trace your small business journey finances with Travelperk
2. Seamlessly combine your most popular expense administration platform
Put merely, we need to make enterprise journey administration simple to your entire firm. Meaning an general higher consumer expertise to your finance workforce, journey supervisor, and enterprise traveler.
With TravelPerk, not solely are you able to view journey spend in real-time, we offer one-click integration along with your favourite expense administration resolution. Permitting you to e-book all of your journey and handle enterprise journey bills multi functional place.
Which means any time you buy a visit on TravelPerk, the entire value of your journey shall be synced to your expense administration software robotically. So you possibly can hold all bills associated to the identical enterprise journey (together with “down route” bills like meals, taxis and many others) in a single place, giving your finance workforce full oversight. Magic!
We accomplice with main expense administration software program corresponding to Expensify, Ramp, Divvy, Yokoy, Circula, and many others. Take a look at our market for a full listing of our expense administration companions.
3. Automated journey insurance policies and customised spending limits
Slightly than having your company journey coverage hidden away in your firm’s shared drive the place it’s simply ignored and forgotten, with a journey administration firm like TravelPerk your journey coverage is ‘baked’ into the reserving course of. Which makes it tremendous simple to your vacationers to remain compliant and encourages workers and journey managers to make better-informed selections when reserving their subsequent enterprise journey. (Which in lots of circumstances encourages value financial savings throughout the group!)
After they make a reserving on our platform, vacationers can filter by outcomes which might be “in coverage” and in the event that they neglect to do that, we’ll at all times notify them if a flight or resort is out of coverage.
Right here’s an instance of how this works with TravelPerk:
Our platform additionally lets you simply arrange custom-made spending limits and automatic approvals for various groups or people inside your group.
Don’t need your gross sales workforce to e-book enterprise class airfares? No downside! Want to permit much less restrictive journey preparations to your CEO? Simple!
Right here’s what customized journey insurance policies seem like with TravelPerk.
Having your coverage baked into our enterprise journey administration resolution not solely improves journey coverage compliance but in addition your inside workflows by permitting you to arrange automated approvals.
So what does this imply in observe?
If Olivia, in your gross sales workforce, is heading to New York for a shopper pitch and books a flight inside coverage, moderately than having to attend for her workforce result in approve the journey, you possibly can set this to be robotically accepted – since her journey plans fall inside finances. Equally, in case your finance workforce prefers to have full oversight of their journey finances and to approve each journey, you possibly can set this up too! Both approach, you’ve gotten full management and suppleness to arrange approval processes whichever approach works greatest for you all inside the TravelPerk reserving software.